Your employees are the lifeblood of your business — but you can’t expect them to spend every day in the office. Sick days and paid vacations are essential benefits that all employees expect to maintain a reasonable work/life balance. While the number of paid vacation days offered to employees may vary from company to company, certain human resource challenges remain consistent. Here is why switching to an absence management software made for you will help you better manage employee absences.
1. Better Tracking of Absenteeism
Without a detailed absence management system in place, it can be hard for your human resources team to keep track of when an employee has used up all their paid vacation days. It may also be harder to keep track of when a potential time off requests would overlap. Without a system to organize such information in an easily accessible location, this could cause your HR team to approve requests that shouldn’t have been approved.
An absence management system not only eliminates these issues, it also helps management better gauge how their teams spend their time. Many absence management programs also offer clock-in/clock-out tracking so you can be aware of late arrivals or long breaks that hurt productivity.
2. Eliminate Costly Data Errors
When HR doesn’t have efficient tracking of time off requests, the mistakes can be costly. Double data entry during salary preparation could cause an employee to be overpaid or underpaid. Such issues could even cause an employee to receive a paid vacation day after they have already used their paid time off allotments. Using software to accurately track time off and overtime will help you protect your bottom line and avoid payroll conflicts with your staff.
3. Emphasize Employee Responsibility
An absence management software puts more responsibility on the employees, helping them be accountable for their time off requests. Employee-facing aspects of the management software allow individuals to submit time off requests online and see how much time they have left. This leads to more responsible use of paid vacation and sick leave, reducing the administrative burden placed on your human resources team.
Conclusion
Absenteeism will always be an ongoing issue for business owners. After all, any time an employee gets sick, your productivity takes a hit. However, this doesn’t mean that other concerns surrounding absenteeism are impossible to solve. By incorporating a customized absence management software, you can address the payroll issues related to sick leave and others paid absences, ensuring that this normal part of running a business won’t hurt your bottom line.
