Moving your business to a new location is both stressful and exciting. It’s as same as moving to a new house; you have got bulky furniture, fragile electronics and various rooms packed of knick-knacks to take. And the worst, you don’t get enough time to get things done, because you can’t shut down operations for a week.
So, how will you make your move smooth and easy?
Of course, there would be many surprises and setbacks; planning things beforehand can help you avoid major things. Here are some things to consider:
Pre-Planning:
You can’t just roam around saying you are moving; you need to plan things early. Think about how you will move, who will do what, how they will be moving and when it will be getting done. Failing which, you will find yourself juggling and scrambling most of the times.
Instead, plan things beforehand to decide your move. Not only planning, but you also have to think about how well you manage things in the new space. Get a blueprint in hand to figure out the working space and other layouts to figure out your needs.
Think Of The Budget:
When moving to new offices, expecting high costs are an obvious thing. Budgets can rack up because of delays, oversights and other issues cropping up. So, ask your project manager about the overall budget, including the costs of interior design, new stationary and other. Keep some expenses ready for the legal and property fee.
While sticking to the budget can be hard, as there can be hidden surprises and other nasty surprises that come up anytime. Here are some things that you might skip and can sum up in your budget later:
- The cost of dilapidations and reinstating the cost of the office you are vacating
- The leased or special tool that requires special handling; it includes art collections, chemicals and other special equipment
- Is there any access or timing limitations that are limiting your relocation cost
- Things like door locks and commercial door services need repair or replacement
So, stay ascertain about the full cost of your office relocation to save yourself from the overbudget and other expenses.
Office Interiors And Design:
So, how would you be going to design your new office? Depending upon the space and the state of the new workplace, you might have to do a little refurbishment or touch up.
So, prepare yourself for that as well. Look for professionals to help you provide the interior solutions and deliver your work on time. Maximizing your office space should also be the key objective, especially if your company is moving or growing.
Allot Packing Task To Every Employee:
While there will be moving company to take care of the big stuff and other fragile items, it would be a great help if everyone is responsible for their own things. Ask your staff to help pack stuff they can and encourage them to do more.
Ask your IT staff to take care of electronics like computers, servers and phone. If there are items you need to shake it, set a plan for donating or recycling. You can also offer some relaxation for the day to get their workstations in order.
Keep In Mind The Building Rules:
Unless your office building is your personal property, you need to get through the complete building rules and relocating rules. You can ask for special requests for relocating during the non-business hours or can ask the property owner to use the service elevator.
Immediate Address Change:
Having documents ready with your new address before than later will help you place orders for letters, business cards, envelopes, letterhead, return labels and more. Also, make sure you update your clients.
Moving to the new office space is a lot of work; however, planning beforehand can help you ease on everything!
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