From marketing emails, news alerts from active blog subscriptions, Amazon reminding you of hot deals, social media notifications to a message from your boss asking you to prepare a report for a company’s marketing presentation due the following day, our email inboxes can get busy at times. However, that is only a fraction of the problem. Responding to emails can be a real hassle, in which case, sometimes those we label as ‘reply later’ end up in the forgotten list, and the sender will be wondering why you haven’t got back them with a response. But, come to think about it. What are some of the reasons we hardly read, let alone responding to mails on time?
Long mails are boring and hardly inviting
Writing is an art. Whether it is composing a school assignment paper with the help of a do my essay service, it is always important to do it meticulously and to the point. It is to say, nothing is more irritating than having to read through a page then scroll to the next, yet the writer keeps rumbling with words. Bearing in my that readers always want to get the message as soon as they finish the first two or three lines, so it goes that emails ought to be very brief, precise and concise. Thus, chances are high that the reason some people never get email responses is because they become very wordy when crafting what ought to a simple and direct.
Internet and smartphones: Reading on the go
Another factor to bear in mind when crafting emails is that with so much to read or watch online, long emails are increasingly being viewed as time wasters. Unless it a company report, a treaty or an academic project from buy dissertations, any other words outside the main message should be attached in a document to save time for the reader. It is one of the surest ways of getting a response almost immediately.
Moreover, with the advent of mobile gadgets such as smartphones and tablets, there is no better way to send emails than having everything fit in the preview window. This way, someone who will be reading it can do so even in traffic and provide an immediate response.
Tips on writing short emails
Now, having looked at reasons why it is important to keep your emails short, let’s take a leap further and explore tips that will teach you to be skilled at it. Take a look.
· Does it say who state are?
Unless the person you are mailing is a close acquaintance such as friend, classmate, family member of a tutor, this part of your email composition is important and should take a sentence. If need be, state the relevant details about yourself. It makes things easy for the recipient.
· State what you want
Next step is stating the reason why you’ve sent an email. Are you seeking help, a response to an earlier correspondence or you are inquiring about a product/service? Make this as clear as possible because it will help the recipient craft the right or befitting response to your email.
· Why is your email important?
The catch here is whether the message carries an important message or not. In other words, should the recipient bother about it, and of what significance it is to them? Well, emails are always about something, and most importantly, a communication between two people. A marketer who wants to generate sales leads will make the most out of this part because it is how sales leads come about, either through email responses or click-through.
· How soon do you need a response/action?
This is the last part that constitutes the body of short emails. While you may not state that you need an immediate response, creating a sense of urgency is something the recipient can tell right from the start. Thus, it imperative to craft open-ended emails, in which case, expect open-ended replies.
· Use templates
Templates are skeletons or outlook of something, and into which we fill necessary content. There are many online tools for creating email templates, and most of the times, it is to make emailing convenient and quick. Students call them outlines and understand their significance to various writing assignments.
However, with a good template, also comes short emails. It works best for people working in customer care offices where most incoming emails require similar responses, and of course with a few tweaks here and there such as when inserting names of recipients. They help keep your composition within relevance and necessity so you don’t have to be too wordy for nothing.
The bottom line
In a nutshell, the tips explored in this post will help you compose quick short emails, which is the right way to go about it. It is noteworthy that once you master this art, you will start getting quick responses to mails, and even do write the best ones to those in your marketing emailing list.
