Whether you’re packing for your first business trip or you’ve been traveling for work purposes for a long time, you might be wondering how you can best prepare for it.
You already know the basics of what you’ll need while traveling, but there are some items you will want to have on hand that you may not have considered.
Curious about how to pack like a pro when you’re headed to meet a client?
Here are 10 things to bring with you on a business trip.
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Backup Hard Drive or USB Flash Drive
In recent decades, we’ve become almost completely reliant on the internet to collaborate and access relevant documents or presentations.
And although you can usually count on the internet, there are still times that the Wifi connection goes down or you’ll have trouble logging into accounts.
Be prepared for everything by backing up all of the files you need for your meetings on an external hard drive or USB flash drive.
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Wireless Phone Charger or Backup Battery
You already know that you need to pack your phone charger for any trip, but it isn’t always possible to plug into an outlet when you’re on the go.
Needing to plug your phone in during a meeting with clients can also appear unprofessional because it can indicate that you are forgetful or unprepared.
Avoid losing battery power on business trips by keeping a portable backup phone battery handy at all times.
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Protective Device Sleeves and Cases
We all try to be careful with our technology, but you never know when you’ll unexpectedly drop your laptop and crack the screen or expose your phone to water.
Keep your devices safe with protective sleeves and cases while you travel.
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Flexible Wardrobe
While packing your clothing for a trip, carefully consider what you’ll be doing, the client you’re meeting, and how many days you’ll be away.
It’s best to pack as lightly as possible, so choose outfits that are flexible and appropriate for both meetings and social gatherings.
Not sure what’s too casual, or what will leave you awkwardly overdressed?
Check out the client’s company website and research their corporate culture before you pack.
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Hand Sanitizer
Whether you’ll be shaking hands with many people or touching surfaces in an unfamiliar environment, it’s a good idea to keep hand sanitizer with you.
Keeping your hands clean is one of the best ways to avoid getting sick, which is not ideal while you’re traveling.
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Plenty of Business Cards
Even though it’s easier than ever to connect with colleagues and potential clients on professional social networks, there is still value in having business cards to hand out during trips.
Some people don’t offer to connect right away and will reach out later when they come across your business card, or they may pass it on to a colleague who is more interested in your services.
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Printed Travel Documents and Information
It’s rare that we print anything these days, but you’d be wise to print out your travel documents and any information relevant to your trip.
Even if you have the information stored in apps or your email, keeping printed copies can be a lifesaver if your device is lost, stolen, or damaged.
Be sure to book accommodations with a reputable platform designed specifically for arranging hotels for business travel.
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Portable Oral Care Kit
After eating and before you interface with colleagues and clients in a professional setting, be sure to brush and floss your teeth.
While you may not be aware of your own breath odor or food particles stuck in your teeth, you can be sure other people will notice.
Pack a compact oral care kit you can use after each meal, but avoid mints and gum. They do freshen your breath, but sucking or chewing on anything isn’t professional (and doesn’t clear out embarrassing food particles).
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Compact Umbrella
Despite a forecast for sunny days and clear skies in your destination before you leave, you never know when the weather will take a turn.
Keeping a compact umbrella in your bag or backpack helps ensure that you’re never caught off guard and end up drenched on your way to a meeting.
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Supplies for Unexpected Sleep Disturbances
Sleeping in an unfamiliar environment like a hotel room can make it more difficult to fall (or stay) asleep. But getting sufficient rest is essential for successful client meetings.
Bring along an eye mask in the event there is too much light in the room, and earplugs for noises you’re not used to.
You should also be prepared for unexpected knocks on the door by wearing pajamas if you typically sleep without much clothing at home.
Conclusion
When you travel for business, it’s important to be prepared and think ahead.
Packing the right things can make all the difference when you’re trying to make a sale or impress current clients.
Refer back to these packing tips every time you travel for business to make sure you have everything you need!
